April Board Meeting Minutes

 

Missouri Hunter Education Instructor’s Association, Inc.

MHEIA BOARD MEETING MINUTES

                                                 10:30 A.M. April 02, 2017

Meeting held at Bass Pro, Columbia, MO.                                                             

 Director’s present: Jim Robertson, NE Region; Tim Moore, NW Region; Robert Mallery, St. Louis Region

 Deputy Director’s present: Mike Mansell, KC Region; Dennis Desmond, Earl Williamson, Kenny Claspille, Central Region; Dennis Boerger SR, St Louis Region

Guest: Tony Legg, Richard and Suzan Boone

Jim Robertson Call meeting to order.

Welcome extended to guests.

Old Business:

Agenda was read for April 2, 2017

Motion made to accept agenda after correcting spelling of Rob Brandenburg name on Committees line G and adding line item K for YHEC by Tim Moore and Seconded by Bob Mallery.

Voted on and approved by unanimous vote.

Meeting minutes from Board meeting Jan 22, 2017 were read by Tim Moore for Jerry Bryant.

Motion to accept after correcting name Schwedt to Schwent and adding the rest of Committee data. Motion to accept by Dennis Desmond and Seconded by Bob Mallery.

Voted on and approved by unanimous vote.

Treasurer’s report for time span of Jan 1, 2017 to April 1, 2017 was given by Bob Mallery. General Fund had a beginning balance of $14,248.26 and an ending balance of $17,694.12.

SMITTYBEAR FUND had a starting balance of $,3994.85 and an ending balance of $3,591.85

HUNTIN’ LIKE HEATHER FUND had a starting balance of $355.70 and an ending balance of $398.70

Discussion was made on Banking fees and what other options there might be.

Motion to accept reports as read by Tim Moore and seconded by Dennis Desmond.

Voted on and approved by unanimous vote

Committees:

            A: Conference

                        Jim gave a report on how the conference turned out. No complaint on services, rooms, food or hot water. Conference cost was $8,678.64. Camden on the Lake as well as Inn of the Grand Glaize had submitted bids for next year’s conference. It was decided to return to Camden on the Lake.

            B: Membership  

                        Jim reported for Jerry that we currently have 143 members.

            C:  NEWSLETTER

                        The Deadline for the next News Letter is April 15, 2017. Every director needs to submit something for the Newsletter, even if it is only a hello.

            D: Awards

                        Awards went well at the conference. We did discover that the KEN ANDERSON award, that was intended to be a once in a lifetime award, and that Mike Mansell had already received. We decided to let Mike keep this award and will address the different AWARDS when we have special meeting for reviewing the BY-LAWS/ AWARDS, etc.

            E; CFM REPORT

                        Bob and James attended the CFM Conference. Log into the CFM Website to monitor the different House Bills up for vote.

            F: Membership Benefits

                        The gift bags handed out to the members attending the conference cost us $8.00 per bag as Bass Pro gave us special deal.

            G: Website

                        We ask all directors and any members to please send pictures to Jim so they can be put on our web site.

            H: Gun Drawing

                        774 tickets were sold. This was an all-time low. Discussion was held to determine what we wanted to do for the coming year. We plan on offering 2 hand guns, one crossbow and several upscale long guns. We will decide in June or July as to the list of firearms to be offered.

            J: SmittyBear Fund

                        Two requests for funds were submitted. The first was from Matthew Spurgeon of MDC Central Region for food and supplies for a youth Trapping Clinic.

Voted on and approved by unanimous vote. The amount requested is $500. Motion to give funds by Mike Mansell and seconded by Bob Mallery.

                        A second request by Matthew Spurgeon of MDC Central region was requested for food and housing for a Discover Nature Girls Camp for Aug 7-9. The amount requested was $1000.00. We decided to table this until our July meeting. Mike will obtain more information in regards to what exactly they are requesting money for since this type of event should be funded by MDC.

            Motion to table until July meeting was made by Mike Mansell and seconded by Tim Moore.     Voted on and approved by unanimous vote

            K State Fair

                        Kenny Claspille reported that all shift except those of Aug 10 and 11 are filled. If you would like to work one of these dates, please contact Kenny.

  1. YHEC

                        Dave Brooks asked for $450 to sponsor the Safety Trail as we have in the past years.             Motion to accept this request was made by Tim Moore and Seconded by Dennis Desmond. Voted on and approved by unanimous vote

            Dave reported they still need help on the Safety Trail and other events. If you want to help, contact Dave Brooks at 417-839-0884

Unfinished Business               None.

New Business:

            We discussed creating a survey to be sent out in Kyle Larimore’s quarterly mailing to ask all instructors what type of incentives our association could offer to get them to join.  A sample of questions was supplied to the Directors to look over, reword and to add to. These need to be reviewed and submitted back to Jim so he can forward to Kyle at MDC.

            We voted to seat the SE and KC regional directors. Duane Schwent, SE and

Jerry Bryant, KC Regions respectively. Motion to seat directors was made by Bob Mallery and seconded by Dennis Desmond. Voted on and approved by unanimous vote

Board moved to appoint Tim Moore to vacant NW Region. Voted on and approved by unanimous vote with Tim Moore abstaining.

Board moved to appoint Richard Boone to vacant Ozark Region. Voted on and approved by unanimous vote with Richard Boone abstaining.

Election of board officers.

            James Robertson was nominated for President. Motion for nomination(s) to cease was made by Dennis Desmond and seconded by Tim Moore. Voted on and approved by unanimous vote.        Voted on and elected by unanimous decision with Jim Robertson abstaining.

            Robert Mallery was nominated for Vice President.  Motion for nomination(s) to cease was made by Tim Moore and Seconded by Dennis Desmond. Voted on and approved by unanimous vote.  Voted on and elected by unanimous decision with Robert Mallery abstaining.

            Jerry Bryant was nominated for Secretary. Motion for nomination(s) to cease was made by Tim Moore and Seconded by Dennis Desmond. Voted on and approved by unanimous vote. Voted on and elected by unanimous decision with Jerry Bryant absent.

            Robert Mallery was nominated for Treasurer. Motion for nomination(s) to cease was made by Tim Moore and Seconded by Richard Boone. Voted on and approved by unanimous vote. Voted on and elected by unanimous decision with Robert Mallery abstaining.

Bob Mallery made motion to appoint Susan Boone as Assistant Treasure. Tim Moore seconded motion. Voted on and approved by unanimous vote.

            Motion to waive surety bond for Asst Treasure was made by Tim Moore and seconded by Mike Mansell. Voted on and approved by unanimous vote.

Tony Legg made some suggestion about having regional banquets similar to what NWTF and Pheasants Unlimited does for additional Fund raising events and member recruitment. This is something the board will consider but will probably be at least one year before any actual banquet will be held.

            It has been decided that our BY-LAWS are out of date. We will hold a working session on June 17, 2017 at Bass Pro from 10AM till 5PM to review and submit changes to our BY-LAWS, AWARDS, etc.

            Next regular Board Meeting will be held at Bass Pro in Columbia on July 29, 2017 at 10:30 AM.

            Motion to adjourn was made by Tim Moore and seconded by Bob Mallery.

Submitted for Jerry Bryant, Secretary

 By Tim Moore, Director NW Region.

 

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